AEGEE Summer Universities 2012 AEGEE-Europe
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Guidelines
List of official deadlines

Click here to see the all the deadlines for Summer University Project 2012.

Guidelines for cooperations
Working Groups
Project Teams
Ideas for activities from Working Groups and Project Teams
  • You can see here a list of activities you can include to your Summer University.
  • Also check this poster from Culture Working Group.
Guidelines for the SU description

In order to help you write your Summer University description for the booklet and the website we created special guidelines available here. You will find there how to avoid common mistakes and how to make your description more attractive and appealing.

We encourage all of you to take a look at them!

Regulations of Summer University Project

This guide on how to submit a Summer University has been created by the SUCT following the CIA (Corpus Iuridicum Aegeense). For issues not mentioned in the CIA, the SUCT decides. We also encourage locals to read the section Event Management (p.40) of the AEGEE Members Manual before start to organise a Summer University.

     

  • THEME

    • All Summer Universities must be thematic. You can choose a topic provided by any Working Group or Project Team that are listed here or use your own theme. You are encouraged to cooperate with these bodies or any other Working Groups and Project Teams of AEGEE, or even with external organisations.

    The SUCT will review all Summer Universities and approve individually each theme. Themes not solid enough will have to be improved.

    The tuition hours should be equally distributed among the days of the Summer University, in other words, a proposal for a Summer University having one week that is fully thematic and a second one that is not will not be accepted.

    Apart from the theme, every Summer University must hold an introductive lesson on AEGEE's basics, history, structure, aims, opportunities, etc. Be sure that you include it in the preliminary program field of this form. The AEGEE introduction will be provided by the SUCT. The SUCT will help with the PR material.

     

  • WHO CAN ORGANISE A SUMMER UNIVERSITY?

    • Antennae and Contact Antennae. Other AEGEE entities or external organisations can organise a Summer University only in collaboration with Antennae and Contact Antennae.

     

  • IN NUMBERS
    •   Summer Course (SC) Language Course (LC) Language Course Plus (LC+) Travelling Summer University (TSU)
    Duration (min - max) 101 - 28 nights 14 - 28 nights 14 - 28 nights 14 - 28 nights
    Maximum fee per night (not per day) 10 € 10 € 12.85 € 12.85 €
    Minimum number of participants 15 15 20 12
    Minimum tuition per week 10 hours 16 hours 20 hours 10 hours
    1Excluding arrival and departure day. Exceptions for a duration of minimum 7 days can be made by SUCT for organising locals who have not been granted this exception the previous year.

     

  • EACH TYPE IN SHORT
    • Summer Course (SC):
      • Course of any theme.
    • Language Course (LC):
      • Course of language.
    • Language Course Plus (LC+):
      • Intensive course of language.
      • Organiser locals must have already organised at least one Summer University.
      • The course must be officially recognised and supported by the university where they take place and lessons are taught by professional teachers. A proof of the teachers' qualification and experience has to be provided to the SUCT.
    • Travelling Summer University (TSU):
      • Cultural travel through Europe where at least four different places are visited. Conferences, workshops and discussions about cultural, artistic, political or natural aspects of the crossed regions are held.
      • A TSU cannot be organised only by 1 local.

     

  • WHAT HAS TO BE INCLUDED IN THE PARTICIPATION FEE

    • The following things must be provided with no exceptions:

    • Lodging.
    • Food:
      • Breakfast (compulsory)
      • At least one warm meal per day (lunch or dinner).
    • Transportation:
      • Any kind of transportation since the participant arrives until he/she departs, whenever is connected to the program. Examples:
        • In a TSU the transportation between the first place to the last place.
        • Bus/metro/train tickets when is needed for the program.
        • Coming back from social evenings can be excluded.
    • Costs of tuition and necessary tuition materials (notebooks, pens, etc).
    • Note that cultural visits (e.g. museums) does not count as tuition hours. The tuition hours can only be related to the theme of the Summer University.
    • Entrances to museums, historical or archaeological sites, spectacles or any other thing that belongs to the program.
    • An alternative program to the optional fee has to be provided. Things like "Walk around", "Coffee time"" or "Free time" will not be accepted.
    • For things not mentioned here: the fee must cover all aspects of the event when they are connected with the program.
    • Participants willing to receive further than the above would have to cover the extra costs on their own. In other words, if a participant does not require additional provisions, he/she should spend extra money only for the non-provided meal (one per day).

     

  • FEES
    • Maximum fee per night of Summer Universities:
      • SC and LC: 10 €
      • LC+ and TSU: 12.85 €
    • Optional fees:
      • CIA lets the SUCT decide the maximum optional fee. We will consider not reasonable a fee over 40€ without a very good reason.
    • Fee that has to be paid to the Summer University Coordination Team:
      • Each local has to pay a fee of 2,5€ for each member that applies to participate in a Summer University. Two important notes:
        • This fee is paid by the local. The local can decide how to fundraise this fee (if it's charged to the member or not...). It has to be paid to AEGEE-Europe every Autumn Agora.
        • One fee for every application, even if the member was not accepted in any Summer University.

     

  • EXCEPTIONS

    • The SUCT can make exceptions to the General Rules of the Summer Universities if a reasonable explanation is provided. We will study in detail each case.

     

  • RESPONSIBILITY

    • By submitting this form you assure that all the information is true and can only suffer minor variations in the final implementation. The SUCT will supervise the programs of all the Summer Universities and give back a feedback (if needed) before every Summer University starts. The SUCT will compose a list of locals who haven't followed the rules and deadlines and will give it to the next SUCT so that they can take the appropriate measures.

    Comite Directeur statement: "We want to explicitly state that events that could be Summer Universities and are not part of the Summer University Project will not be approved for the Calendar of Events."