You can collaborate with a Working Group or Project Team in order to improve your SU's thematic part and related activities and courses! In order to do that you have to contact the WG or PT directly and come to a common agreement before submitting your SU description. Here's a list of the WGs and PTs available for cooperations this year, along with their guidelines for cooperation.

Working Groups

• Academy
• Culture Working Group
• Environmental Working Group
• Human Rights Working Group
• Language Working Group

Project Teams

• DiP
• Fame
• Health4Youth

to see all the Guidelines for Summer University Cooperation together Click here.

More ideas/Administrative help:

• You can directly implement the Action Agenda in your SU in collaboration with ACT! (Contact your ACTie for help)
• You can have a High Quality SU, by simply following the ten steps for organizing an event by EQAC! (Contact your EQAC Responsible for help)

In order to help you write your Summer University description for the website and the online booklet we created special guidelines available here. You will find there how to avoid common mistakes and how to make your description more attractive and appealing.

We encourage all of you to take a look at them!

This guide on how to submit a Summer University has been created by the SUCT following the CIA (Corpus Iuridicum Aegeense). For issues not mentioned in the CIA, the decision is up to SUCT. We also encourage locals to read the AEGEE Members Manual before starting to organise a Summer University and focus especially on the Non-Formal Education Toolkit, since a Summer University is essentially a Non-Formal Education event! That means that the main purpose of your SU is for your participants to gain knowledge on the topics that fit your theme, so the clearer you have defined in advance what they will learn, the easier it will be to transfer that knowledge. But when it comes to courses and sessions, especially the compulsory ones, don't think of boring lectures in a classroom... NFE is highly participatory and above all FUN! Make it so that your participants (but also YOU) will have fun in the process and enjoy learning about your topics! Create games and other interactive activities through which they will learn and make them experience the AEGEE spirit!

 

• THEME

All Summer Universities must be thematic and the theme should fall within the categories suggested by the Summer University Coordination Team (see list below). You can choose a theme suggested by any Working Group or Project Team or use your own theme. You are encouraged to cooperate with these bodies or any other Working Groups and Project Teams of AEGEE, or even with external organizations.

The theme should give the participants an impression of what to expect and the majority of the activities in your Summer University should fit in your theme.

The SUCT will review all Summer Universities and approve individually each theme. Themes not solid enough will have to be improved.

The tuition hours should be equally distributed among the days of the Summer University. In other words, a proposal for a Summer University having one week that is fully thematic and a second one that is not will not be accepted.

 

• Compulsory Sessions (not counted in tuition hours)

Every SU must have two thematic sessions of around 1.5h each. There are four different topics among which each organizer team has to choose two:

• Spreading Europtimism
• Youth Employment
• Youth Mobility
• Civic Education

These are directly connected to the Strategic Plan and Action Agenda of AEGEE. Read more about that in the AEGEE Members Portal. The purpose of these sessions is to give to your participants an idea of the aims of our organization, in an experiencial way that will inspire them to be active!

Moreover it’s compulsory to hold an introductory session on AEGEE's basics, history, structure, aims, opportunities, etc. The materials for these sessions will be provided by SUCT.

 

• Learning Objectives

Learning objectives define what the participants will take out of the SU and what they will have learned during the 2 week experience.

Examples are:

• Participants will feel more comfortable with the gay community.
• Participants will be more conscious of the food waste they produce.
• Participants will increase their photography skills.

For each SU there should be around 2-3 learning objectives.

 

• WHO CAN ORGANISE A SUMMER UNIVERSITY?

Antennae and Contact Antennae. Other AEGEE entities or external organisations can organise a Summer University only in collaboration with Antennae and Contact Antennae.

 

• CATEGORIES FOR THEMATIC CONTENT

• Arts, Creativity and Cooking

Dancing or singing lessons, workshops about photography, creating your own graffiti, cooking course, forming your Summer University band, improvisational theatre, there are a lot of possibilities to engage your participants in creative activities and to teach different ways to express oneself.

• Green SU

Create the perfectly green and sustainable event, focus on specific issues like ecocide, sustainable energies or housing, food production, present your local environment with its past and possible future or create your own ideas. The ultimate goal for 2015 is to have at least 10% of all SUs to have a Zero Environmental Impact! That means to have a Carbon-Neutral event, an event that has no carbon footprint. Learn more about it from the EnWG or wait for our guidelines!

• History and Locale culture

Explore the history of your region or city, your Antenna or other interesting topics. Compare it with the current status and derive possible future developments. Depending on the topic, you can investigate it under different aspects, e.g. from a political, environmental or social perspective.

• Language

Teach your local language(s) in the tuition hours of a Summer Course (+), have general workshops about linguistics and language related topics, use additional activities and games to help your participants find a fun approach to the topics.

• Politics and active participation

The last years have seen a lot of different crises that affected our strongly connected societies, but also the acknowledgement of the European Union as major player for peace and stability by the Nobel Committee. Identify, teach and discuss the issues you find most important and/or create ways how to get active and provide solutions or improvements.

• Sports

It's the summer, the perfect season for outdoor activities. Engage your participants in different kinds of sports, create a great group spirit by making them cooperate in teams. Maybe you even have an unusual local or national sport that you would like to show? Additionally, workshops around various aspects of sports in our society can be organized.

• Training

For many, nonformal education is a core aspect of AEGEE and possibly one of the best experiences you can have. You can organize an European School Summer University (ESSU) together with the AEGEE- Academy or choose your own training focus and create activities around it.

• Volunteering

For most people who participated in an international workcamp, it was the best experience in their lives. The participants of your Summer University can work together on a social project to form an amazing group spirit. You can create such a project on your own, or cooperate with a local NGO, which we strongly recommend. If you are unsure how to organize this or how to find possible partner organizations, you can contact SUCT (suct@aegee.org).

• Guidelines for cooperations
• Guidelines for SU description
• Regulations of SU Project
• List of official deadlines

 

IN NUMBERS

¹Exceptions for a duration of minimum 8 nights can be made by SUCT for organising locals who have not been granted this exception the previous year.

 

EACH TYPE IN SHORT

• Summer Course (SC):
  • Course of any theme.
• Summer Course Plus (SC+):
  • Intensive course.
  • The course must be officially recognised and supported by the university where they take place and lessons are taught by professional teachers.
    A proof of the teachers' qualification and experience has to be provided to SUCT.
• Travelling Summer University (TSU):
  • Cultural travel through Europe where at least four different places are visited. Conferences, workshops and discussions about cultural, artistic, political or natural aspects of the crossed regions are held.
  • A TSU can be organized only in cooperation with at least one more local.

 

WHAT HAS TO BE INCLUDED IN THE PARTICIPATION FEE

The following things must be provided with no exceptions:

• Lodging.
• Food:
  • Breakfast (compulsory)
  • At least one warm meal per day (lunch or dinner).
• Transportation:
  • Any kind of transportation since the participant arrives and until he/she departs, whenever it is connected to the program. Examples:
    • In a TSU the transportation between the first place to the last place.
    • Bus/metro/train tickets when it's needed for the program.
    • Coming back from social evenings can be excluded.
• Costs of tuition and necessary tuition materials (notebooks, pens, etc).
• Note that cultural visits (e.g. museums) does not count as tuition hours. The tuition hours can only be related to the theme of the Summer University.
• Entrances to museums, historical or archaeological sites, spectacles or any other thing that belongs to the program.
• An alternative program to the optional fee has to be provided. Things like "Walk around", "Coffee time"" or "Free time" will not be accepted.
• For things not mentioned here: the fee must cover all aspects of the event when they are connected with the program.
• Participants willing to receive further than the above would have to cover the extra costs on their own. In other words, if a participant does not require additional provisions, he/she should spend extra money only for the non-provided meal (one per day).

 

FEES

• Maximum fee per night of Summer Universities:
  • SC: 11 €
  • SC+ and TSU: 14 €
• Optional fees:
  • CIA lets SUCT decide the maximum optional fee. We will consider not reasonable a fee over 40€ without a very good reason.
• Fee that has to be paid to the Summer University Coordination Team:
  • Each local has to pay a fee of 2,5€ for each member that applies to participate in a Summer University. Two important notes:
    • This fee is paid by the local. The local can decide how to fundraise this fee (if it's charged to the member or not...). It has to be paid to AEGEE-Europe every Autumn Agora.
    • One fee for every application, even if the member was not accepted in any Summer University.

 

EXCEPTIONS

SUCT can make exceptions to the General Rules of the Summer Universities if a reasonable explanation is provided. We will study in detail each case.

Exceptions allowed:
Higher fee - Only acceptable if a budget is provided, explaining in detail why you cannot do it with the normal fee.
Shorter duration - For SC only, and only if a reasonable explanation is provided.
TSU with only one organizer - Only allowed if at least three different places are visited.

To ask for an exeption you have to contact SUCT (suct@aegee.org). The final decision belongs to SUCT.

 

RESPONSIBILITY

By submitting this form you assure that all the information is true and can only suffer minor variations in the final implementation. SUCT will supervise the programs of all the Summer Universities and give back a feedback (if needed) before every Summer University starts. SUCT will compose a list of locals who haven't followed the rules and deadlines and will give it to the next SUCT so that they can take the appropriate measures.

 

Check the list below for the official deadlines for Summer University Project 2015, download our handy Timeline Graphic or check our Calendar (ical file to sync here)!

List of official deadlines

THE SUCT WILL NOT POSTPONE ANY OF ITS DEADLINES. Keep that in mind please :)

Deadline	Opening	Closing
Submission of guidelines of WGs/Projects for thematic SUs	9th of December 2014 at 00:00	16th of December 2014 at 23:59
Submission of SU descriptions for the website and map and registration of SU Main Coordinator, Treasurer, Incoming Responsible and Outgoing Responsible	18th of December 2014 at 00:00	25th of January 2015 at 23:59
Registration of Outgoing Responsibles	18th of December 2014 at 00:00	29th of January 2015 at 23:59
Summer University application period	2nd of March 2015 at 00:00	30th of April 2015 at 23:59
Last day for SUCT to publish the preselection results		6th of May 2015 at 23:59
Last day for organizers to publish participants selection list		14th of May 2015 at 23:59
Submission of activity programs of all SUs starting in June		20th of May 2015 at 23:59
Submission of activity programs of all SUs starting in July		20th of June 2015 at 23:59
Submission of activity programs of all SUs starting in August		20th of July 2015 at 23:59
Submission of activity programs of all SUs starting in September		20th of August 2015 at 23:59
Edit some parts of the SU descriptions	18th of December 2014 at 00:00	20th of August 2015 at 23:59
Deadline for participants to fill out the SU evaluation	1st of September 2015 at 23:59	12th of October 2015 at 23:59
Deadline for organizers to submit the financial and activity reports of their SU		12th of October 2015 at 23:59
Photo contest competition		12th of October 2015 at 23:59
Duration of SU Project 2015	9th of December 2014 at 00:00	30th of November 2015 at 23:59
Approval deadline for Outgoing Responsibles	1st of May 2015 at 00:00	2nd of May 2016 at 23:59