SUMMER UNIVERSITY 2020

Guidelines

Table of Content

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Guidelines for Cooperations with European Bodies

You can collaborate with a European Body in order to improve your SU's content, thematic part and related activities and courses! In order to do that you have to contact the European Body directly and come to a common agreement before submitting your SU description. Here's a list of European Bodies available for cooperation this year, along with the guidelines for cooperation.

Guidelines for organising a SU

If you are a new organiser or you want to get some tips on how to organise Summer University, read our following booklets. In order to help you write your Summer University description for the website, we created special guidelines. You will find there how to avoid common mistakes and how to make your description more attractive and appealing. Start of submission period! Submit your SU from 1st of January 13:00 until 3rd of February 13:00! You can find booklets here and we encourage all of you to take a look at them!

Regulations of the Summer University Project

This guide on how to submit a Summer University has been created by the SUCT following the CIA (Corpus Iuridicum Aegeense). For issues not mentioned in the CIA, the decision is up to SUCT. That means that the main purpose of your SU is for your participants to gain knowledge on the topics that fit your theme, so the clearer you have defined in advance what they will learn, the easier it will be to transfer that knowledge. But when it comes to courses and sessions, especially the compulsory ones, don't think of boring lectures in a classroom. NFE is highly participatory and above all FUN! Make it so that your participants (but also YOU) will have fun in the process and enjoy learning about your topics! Create games and other interactive activities through which they will learn and make them experience the AEGEE spirit!

Theme

All Summer Universities must be thematic and the theme should fall within the categories suggested by the Summer University Coordination Team (see list below). You can choose a theme suggested by any body of AEGEEor use your own theme. You are encouraged to cooperate with these bodies or any other bodies of AEGEE, or even with external organizations.

The theme should give the participants an impression of what to expect and the majority of the activities in your Summer University should fit in your theme.

The SUCT will review all Summer Universities and approve individually each theme. Themes not solid enough will have to be improved.

The tuition hours should be equally distributed among the days of the Summer University. In other words, a proposal for a Summer University having one week that is fully thematic and a second one that is not will not be accepted.

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Compulsory Sessions

Compusary sessions are not counted in the tuition hours!

Every SU must have two thematic sessions of around 1.5h each. There are several different topics that are related to either the focus areas (working groups) or other topics covered by interest groups and/or projects of AEGEE. Each SU must have at least 2 compulsory sessions in total that can be chosen from any of the focus areas and other topics suggested.

Focus areas:

  • Equal Rights
  • Civic Education
  • Youth Development
  • European Citizenship

These are directly connected to the Strategic Plan and Action Agenda of AEGEE. Read more about that in the AEGEE Members Portal. The purpose of these sessions is to give to your participants an idea of the aims of our organization, in an experiencial way that will inspire them to be active!

Other topics:

  • Migration
  • Sustainability
  • Politics

Moreover it’s compulsory to hold an introductory session on AEGEE's basics, history, structure, aims, opportunities, etc. The materials for these sessions will be provided by SUCT.

The purpose of these sessions is to give to your participants an idea of the aims of our organization, in an experiential way that will inspire them to be active!

Moreover it’s compulsory to hold an introductory session on AEGEE's basics, history, structure, aims, opportunities, etc. The materials for these sessions will be provided by SUCT.

Learning Objectives

Learning objectives define what the participants will take out of the SU and what they will have learned during the 2 week experience, for example:

  • Participants will feel more comfortable with the gay community.
  • Participants will be more conscious of the food waste they produce.
  • Participants will increase their photography skills.

For each SU there should be around 2-3 learning objectives.

Who can organize a Summer University?

Antennae and Contact Antennae. Other AEGEE entities or external organisations can organise a Summer University only in collaboration with Antennae and Contact Antennae.

Categories for thematic content

Arts, Creativity and Cooking

Dancing or singing lessons, workshops about photography, creating your own graffiti, cooking course, forming your Summer University band, improvisational theatre, there are a lot of possibilities to engage your participants in creative activities and to teach different ways to express oneself.

Green SU

Create the perfectly green and sustainable event, focus on specific issues like ecocide, sustainable energies or housing, food production, present your local environment with its past and possible future or create your own ideas.

History and Local culture

Explore the history of your region or city, your Antenna or other interesting topics. Compare it with the current status and derive possible future developments. Depending on the topic, you can investigate it under different aspects, e.g. from a political, environmental or social perspective.

Language

Teach your local language(s) in the tuition hours of a Summer Course (+), have general workshops about linguistics and language related topics, use additional activities and games to help your participants find a fun approach to the topics.

Civic Education

The last years have seen a lot of different crises that affected our strongly connected societies, but also the acknowledgement of the European Union as major player for peace and stability by the Nobel Committee. Identify, teach and discuss the issues you find most important and/or create ways how to get active and provide solutions or improvements.

Sports

It's the summer, the perfect season for outdoor activities. Engage your participants in different kinds of sports, create a great group spirit by making them cooperate in teams. Maybe you even have an unusual local or national sport that you would like to show? Additionally, workshops around various aspects of sports in our society can be organized.

Training

For many, non-formal education is a core aspect of AEGEE and possibly one of the best experiences you can have. You can organize an European School Summer University (ESSU) together with the AEGEE- Academy or choose your own training focus and create activities around it.

Volunteering

For most people who participated in an international workcamp, it was the best experience in their lives. The participants of your Summer University can work together on a social project to form an amazing group spirit. You can create such a project on your own, or cooperate with a local NGO, which we strongly recommend. If you are unsure how to organize this or how to find possible partner organizations, you can contact SUCT (suct@aegee.org).

Leisure

Do you want to provide your participants with a bit more summer than university having in mind all members who need to rest after difficult year? You can take your participants to the beach, show them local culture, play games and let them sleep! Just do not forget about including compulsory tuition hours on any chosen topic from topics suggested above or other creative ideas.

In Numbers

Duration

A Summer University lasts between 11 and 28 nights, with the exception of a Travelling Summer University (TSU). This one has to have 14 nights minimum.

Maximum fee per night

The maximum fee is 14€ per night. It included at least breakfast and one warm meal, the program, local transport and accomodation.

Number of participants

15 - 50

Minimum tuition per week

Summer Course: 14 hours

Summer Course Plus: 18 hours

Travelling Summer University: 10 hours

Short Summer Course: 14 hours

Types of Summer University

Summer Course (SC)

The Summer Course is a course about a specific topic ranging from language and local culture to environment and politics. It has a duration of two to four weeks. Participants receive at least 14 hours of tuition per week. The fee of 14 Euros/night includes tuition, lodging, two meals per day (of which one is warm) and a social program.

Summer Course Plus (SC+)

The Summer Course Plus is mostly the same as the previous one with the great difference that participants receive at least 20 hours of intensive tuition per week by professionals on the topic, with duration between 11 and 28 nights. The fee of 14 Euros/night includes tuition, lodging, two meals per day (of which one is warm) and a social programme.

Travelling Summer University (TSU)

The Travelling Summer University is organized by two or more locals. During the 2-4 weeks of cultural trip through a part of Europe, the group stays in at least 4 different places. The aim of this event is to combine the different lifestyles and cultures of the places visited with a course provided like in Summer Course. Since there is a lot of time spent in travelling, the tuition hours are less than Summer Course, but at least 10 hours per week. The fee of 14 Euros/night includes lodging, two meals per day (of which one is warm), travel costs from the first to the last place mentioned in the programme, and a social programme.

Short Summer Course (SSC)

The Short Summer Course is intended to function as a shorter duration event that will provide more concentrated content in the Summer University project. A shorter duration will serve better the needs of some locals that do not have the ability to participate in the project with the existing types due to finances and human resources. As tested in the Summer Break pilot of 2018, which was part of the 30 Years of Summer University Project, A SSC is defined by a duration between 6-10 nights, a minimum average of 2 hours of tuition per day during the course of the SU and a minimum of 15 participants. The fee of 14 Euros/night includes tuition, lodging, two meals per day (of which one is warm) and a social program.

What has to be included in the participation fee?

The following things must be provided with no exceptions:

  • Lodging.
  • Food:
    • Breakfast (compulsory)
    • At least one warm meal per day (lunch or dinner).
  • Transportation:
    • Any kind of transportation since the participant arrives and until he/she departs, whenever it is connected to the program. Examples:
    • In a TSU the transportation between the first place to the last place.
    • Bus/metro/train tickets when it's needed for the program.
    • Coming back from social evenings can be excluded.
    • Costs of tuition and necessary tuition materials (notebooks, pens, etc).
    • Note that cultural visits (e.g. museums) does not count as tuition hours. The tuition hours can only be related to the theme of the Summer University.
    • Entrances to museums, historical or archaeological sites, spectacles or any other thing that belongs to the program.
    • An alternative program to the optional fee has to be provided. Things like "Walk around", "Coffee time"" or "Free time" will not be accepted.
    • For things not mentioned here: the fee must cover all aspects of the event when they are connected with the program.
    • Participants willing to receive further than the above would have to cover the extra costs on their own. In other words, if a participant does not require additional provisions, he/she should spend extra money only for the non-provided meal (one per day).
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Fees

The maximum fee per night for every Summer Universities is 14€.

Optional fees can be asked for. These can be used to finance overly expensive activities, such as visiting a spa. We will consider a fee over 40€ without a very good reason as not reasonable.

Each local has to pay a fee of 2,50€ for each member that applies to participate in a Summer University. The fee is paid by the local, but it can decide to fundraise this fee. The fee has to be paid to AEGEE-Europe every Autumn Agora. One fee has to be paid for every application, even if the member was not accepted in any Summer University.

Exceptions

SUCT can make exceptions to the General Rules of the Summer Universities if a reasonable explanation is provided. We will study in detail each case.

  • Higher fee - Only acceptable if a budget is provided, explaining in detail why you cannot do it with the normal fee.
  • Shorter duration - For SC only, and only if a reasonable explanation is provided.
  • TSU with only one organizer - Only allowed if at least three different places are visited.

To ask for an exception you have to contact SUCT. The final decision belongs to SUCT.

Responsibility

By submitting this form you assure that all the information is true and can only suffer minor variations in the final implementation. SUCT will supervise the programs of all the Summer Universities and give back a feedback (if needed) before every Summer University starts. SUCT will compose a list of locals who haven't followed the rules and deadlines and will give it to the next SUCT so that they can take the appropriate measures.

 
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